Introduction
When scheduling a meeting, asking for a favor, or seeking a response, using polite and professional language is essential. One common phrase people use is:
“Please let me know when would be a convenient time.”
While this phrase is perfectly acceptable, you might want to vary your wording depending on the context, formality, and relationship with the recipient. In this article, we explore 16+ alternative ways to ask about a convenient time in different settings.
Whether you’re writing a formal email, a business text, or a friendly message, these alternatives will help you sound polite, professional, and natural.
Formal Alternatives
When communicating in a professional setting—such as with clients, colleagues, or potential employers—it’s important to use polished and respectful language. Below are some formal alternatives to the phrase “Please let me know when would be a convenient time.”
1. Could you kindly let me know a time that works best for you?
✅ Polite and professional
✅ Works well for business emails and client communication
Example:
“Dear Mr. Smith, I would love to schedule a call to discuss the project updates. Could you kindly let me know a time that works best for you?”
2. Please let me know your availability at your earliest convenience.
✅ Sounds professional and respectful
✅ Gives the other person flexibility
Example:
“Hello Sarah, I’d like to set up a meeting regarding the new proposal. Please let me know your availability at your earliest convenience.”
3. Would you be able to share your availability for a meeting?
✅ Direct yet courteous
✅ Appropriate for workplace emails
Example:
“Hi John, we need to discuss the upcoming deadlines. Would you be able to share your availability for a meeting this week?”
4. I would appreciate it if you could let me know a suitable time for you.
✅ Highly formal and respectful
✅ Great for important business or academic requests
Example:
“Dear Professor Adams, I would appreciate it if you could let me know a suitable time for a brief discussion regarding my thesis.”
5. When would be a good time for you to meet?
✅ Concise and polite
✅ Suitable for professional yet friendly conversations
Example:
“Hey Mark, I’d love to go over the marketing strategy. When would be a good time for you to meet?”
Semi-Formal Alternatives
If you are communicating with colleagues, acquaintances, or team members, you can use a more relaxed yet professional tone. Here are some semi-formal alternatives:
6. Let me know when you’re available.
✅ Casual yet polite
✅ Works well for team members or peers
Example:
“Hey Jake, I need your input on the report. Let me know when you’re available.”
7. What time works best for you?
✅ Simple and straight to the point
✅ Perfect for work messages and informal meetings
Example:
“Hey Rachel, we should discuss the project updates. What time works best for you?”
8. Can you let me know a time that suits you?
✅ Gentle and polite without being too formal
Example:
“Hi Lisa, we need to go over the sales report. Can you let me know a time that suits you?”
Casual Alternatives
If you’re texting a friend, sending an informal work message, or talking to someone in a relaxed setting, you can use a casual approach.
9. When’s a good time for you?
✅ Friendly and conversational
Example:
“Hey Alex, I need to catch up with you about the weekend trip. When’s a good time for you?”
10. Let me know when you’re free!
✅ Relaxed and natural
Example:
“Hey Emily, we should grab coffee soon. Let me know when you’re free!”
11. Give me a heads-up when you’re available.
✅ Casual and easygoing
Example:
“Hey Mike, we need to chat about the game plan. Give me a heads-up when you’re available!”
12. Hit me up when you’ve got time.
✅ Very informal and friendly
Example:
“Hey Chris, we need to finalize the playlist. Hit me up when you’ve got time!”
Texting-Friendly Alternatives (Optimized for Readability)
When sending texts, keeping things short and to the point is ideal. Here are 13 user-friendly texting examples:
- “Hey! What time works for you?”
- “Let me know when you’re free!”
- “Would love to catch up—when’s good for you?”
- “Shoot me a message when you’re available.”
- “Any time that works for you?”
- “When are you free for a quick chat?”
- “Let me know what time suits you best!”
- “I’m flexible—what works for you?”
- “What’s your availability like this week?”
- “Do you have a time in mind?”
- “When would be best for you?”
- “What’s a good time to connect?”
- “Let’s find a time that works for both of us!”
Choosing the Right Alternative for Your Situation
- For professional emails: Use formal alternatives like “Please let me know your availability at your earliest convenience.”
- For workplace messages: Use semi-formal options like “Can you let me know a time that suits you?”
- For texting friends or casual settings: Go with relaxed phrases like “Let me know when you’re free!”
By tailoring your phrasing to the tone and setting, you can communicate effectively and politely.
Final Thoughts
Using a variety of ways to ask about someone’s availability helps keep your communication fresh and engaging. Whether in a professional setting or a casual conversation, choosing the right phrase ensures clarity and politeness.
Now that you have alternatives to “Please let me know when would be a convenient time,” you can confidently adapt your wording to different scenarios.
