Introduction
When writing an email, you may often need to share information, documents, or links for someone to review. A common phrase used in professional and formal settings is “For your reference.” However, using the same phrase repeatedly can make your emails feel monotonous.
Luckily, there are numerous alternatives to express the same idea, depending on the level of formality and the tone you want to convey. In this article, we will explore over 25 different synonyms for “For your reference” to help you enhance your email writing skills.
We’ll also provide examples to demonstrate how these alternatives work in real-world emails and include 10 text-friendly examples for quick communication.
Why Should You Use Alternatives to “For Your Reference”?
Although “For your reference” is a widely accepted phrase, using a variety of expressions can:
✔ Improve readability – Avoid redundancy in emails.
✔ Enhance professionalism – Tailor your tone depending on the recipient.
✔ Increase clarity – Some alternatives may provide better context.
✔ Make emails feel more personal – Different expressions can make your message sound more engaging.
Now, let’s dive into the best alternatives you can use in different scenarios!
Formal Alternatives to “For Your Reference”
These alternatives are ideal for business emails, official communications, and professional settings where you need to maintain a respectful and polished tone.
1. For Your Review
This phrase is commonly used when you are sharing information that requires the recipient to assess or evaluate something.
🔹 Example:
“Attached is the project proposal for your review. Please let me know if you have any questions.”
2. For Your Consideration
Use this when you want the recipient to think about or make a decision based on the information provided.
🔹 Example:
“I am sharing the budget report for your consideration before our meeting tomorrow.”
3. For Your Information (FYI)
This is a direct way to provide details without expecting a response.
🔹 Example:
“For your information, the updated company policies are now available on our intranet.”
4. For Your Awareness
Best used when you want to keep someone informed about something important.
🔹 Example:
“Please find the attached safety guidelines for your awareness.”
5. For Your Perusal
A more sophisticated way to say that the recipient can read through the material at their convenience.
🔹 Example:
“I am forwarding the contract draft for your perusal.”
6. For Your Records
Use this when sharing documents or files that the recipient may need to keep.
🔹 Example:
“Here is a copy of the signed agreement for your records.”
7. As a Point of Reference
A great alternative for professional emails where you are providing supporting material.
🔹 Example:
“I am attaching last year’s financial statements as a point of reference.”
Polite and Neutral Alternatives
These alternatives work well in semi-formal or polite business settings and are ideal for communicating with colleagues, clients, or supervisors.
8. I Am Sharing This With You
This phrase sounds friendly and professional without being too formal.
🔹 Example:
“I am sharing this document with you to provide further context on the discussion.”
9. Just to Keep You Updated
Works well when giving someone information to stay in the loop.
🔹 Example:
“Just to keep you updated, the final report has been approved.”
10. Here Is Some Useful Information
A great way to present relevant details without being too formal.
🔹 Example:
“Here is some useful information regarding our new software update.”
11. For Your Benefit
This phrase implies that the provided information is helpful to the recipient.
🔹 Example:
“For your benefit, I have attached a step-by-step guide on how to use the new system.”
12. So You’re Aware
A more casual way to share relevant information without being overly formal.
🔹 Example:
“So you’re aware, the meeting has been rescheduled to 2 PM.”
Casual and Friendly Alternatives
If you’re writing an email in a more relaxed or informal setting, such as to a coworker or a friend, these phrases can make your message feel natural and engaging.
13. Just a Heads-Up
A casual way to let someone know about something important.
🔹 Example:
“Just a heads-up, the deadline has been extended to next Friday.”
14. Thought This Might Be Helpful
A friendly phrase that suggests the information could be useful.
🔹 Example:
“Thought this might be helpful: Here’s a link to the updated guidelines.”
15. Here’s Something You Might Find Useful
This phrase adds a personal touch to your email.
🔹 Example:
“Here’s something you might find useful – a template for your upcoming report.”
16. In Case You Need It
Ideal when sharing something that might come in handy later.
🔹 Example:
“In case you need it, I’ve attached a copy of the previous presentation.”
17. Just in Case
A simple, casual way to offer information proactively.
🔹 Example:
“Just in case, here’s a copy of the agreement.”
10 Quick Texting Examples
If you’re sending a short email or message, these alternatives work well for quick communication:
- FYI, here’s the document you requested.
- Just a heads-up, the schedule has changed.
- For your review, I’ve attached the latest draft.
- Sharing this with you in case you need it.
- Here’s some useful info on that topic.
- So you’re aware, we updated the pricing structure.
- Just in case, here’s a link to the FAQ.
- Thought this might be helpful for your report.
- For your records, I’ve sent over the receipts.
- In case you missed it, here’s the meeting summary.
Choosing the Right Alternative
Here are some tips to select the best synonym for “For your reference” based on the situation:
✔ Use formal alternatives (e.g., “For your review”) for business or corporate emails.
✔ Go with neutral options (e.g., “I am sharing this with you”) for colleagues or general workplace communication.
✔ Pick casual expressions (e.g., “Just a heads-up”) when emailing teammates or friends.
By varying your language, you can ensure that your emails sound natural, engaging, and professional.
Conclusion
There are many ways to say “For your reference” in emails, depending on the tone and level of formality you want to maintain. Whether you’re writing a formal email to a manager, a neutral message to a client, or a casual note to a colleague, this list provides plenty of alternatives to keep your emails clear and engaging.
Next time you need to share information in an email, try using one of these polished and professional alternatives!
