The phrase “Please keep in mind” is commonly used in both personal and professional settings to request that someone remember or consider something important. While it’s a polite way to ask someone to be mindful of certain information, sometimes it’s beneficial to vary your language to suit different contexts. Whether you’re writing a formal email, engaging in a casual conversation, or simply trying to avoid repetition, there are numerous alternatives to this phrase.
In this article, we will explore over 19 polite, professional, and casual alternatives to the phrase “Please keep in mind,” offering readers multiple options to express well wishes based on the tone and situation. By understanding the subtle differences in phrasing and tone, you’ll be able to select the most appropriate alternative for any given circumstance.
Why Use Alternatives to “Please Keep in Mind”?
While “Please keep in mind” is effective, overuse of any phrase can lead to sounding repetitive or even robotic. By introducing variety in your communication, you can maintain the interest of your audience and ensure that your message remains fresh and engaging. Moreover, using different alternatives can help you express yourself more clearly and appropriately, depending on the formality of the situation.
When to Use Formal Alternatives
Formal alternatives are ideal when you’re dealing with professional communication, such as emails, reports, or business correspondence. These options convey respect and professionalism, ensuring that your message comes across clearly and with courtesy. If you’re writing to a superior, colleague, or client, choosing a formal phrase can create a more polished tone.
When to Use Casual Alternatives
Casual alternatives are better suited for informal settings like text messages, social media posts, or conversations with friends. In these situations, you may want to sound friendly and approachable while still conveying the importance of the information you’re sharing. A more laid-back tone can help foster a sense of connection and ease.
Polite Alternatives for Formal Communication
Below are a selection of formal alternatives to “Please keep in mind” that you can use in professional settings. These phrases will help you maintain a respectful tone while asking someone to remember or consider specific details.
1. “Kindly remember”
A more polite variation of the original phrase, “kindly remember” suggests a gentle reminder while maintaining a formal tone. It’s commonly used in professional settings.
Example: “Kindly remember to submit the report by the end of the day.”
2. “I would like to remind you”
This phrase has a respectful and professional sound. It’s often used in emails and business communications when referring to a previously discussed matter.
Example: “I would like to remind you that the meeting is scheduled for tomorrow.”
3. “It’s important to note”
This phrase emphasizes the significance of the point you want the recipient to consider. It’s suitable for more formal communication.
Example: “It’s important to note that all documents must be submitted before the deadline.”
4. “Please be advised”
This phrase is typically used in formal communication, such as memos, official notices, or reports. It indicates that the recipient should take note of the information.
Example: “Please be advised that the office will be closed for the holiday weekend.”
5. “As a reminder”
As a reminder” is an excellent phrase to use when you need to reiterate something that was previously mentioned. It’s direct and clear.
Example: “As a reminder, all employees must complete the safety training by Friday.”
6. “I would like to draw your attention to”
This formal phrase is often used in reports, presentations, or meetings. It helps to guide the audience’s focus toward a particular issue or point.
Example: “I would like to draw your attention to the updated project guidelines.”
7. “Please take note”
“Please take note” is another way to politely request that someone pay attention to important details. It is often used in written communication.
Example: “Please take note of the new procedure for submitting expense reports.”
8. “I would like to point out”
This phrase works well when you want to highlight a specific detail that you believe is crucial. It is polite but assertive.
Example: “I would like to point out that our team has completed all required tasks ahead of schedule.”
Polite Alternatives for Casual Communication
For casual and informal situations, you may prefer to use lighter alternatives that still convey the importance of the message but in a more relaxed tone. Below are a few phrases that work well in texting or friendly conversations.
9. “Just a heads-up”
This informal phrase is perfect for texting or casual emails. It gives a friendly, quick warning about something that should be remembered.
Example: “Just a heads-up, the train might be delayed today.”
10. “Just a reminder”
Similar to “as a reminder,” this phrase works well in casual settings where you’re reminding someone about something simple or routine.
Example: “Just a reminder, we’re meeting at 3 PM.”
11. “Keep in mind”
This variation is still polite, but it is a little more conversational than “Please keep in mind.” It works well in both texting and casual emails.
Example: “Keep in mind that we need to leave by 5 PM to avoid traffic.”
12. “Don’t forget”
“Don’t forget” is a friendly and casual reminder. While not overly formal, it can still be used politely in informal settings.
Example: “Don’t forget to bring your ID to the event tonight!”
13. “Make sure you remember”
This phrase sounds conversational and slightly more informal, making it suitable for friendly conversations and texts.
Example: “Make sure you remember to check your email for the latest updates.”
14. “Just so you know”
This phrase offers a polite way to make sure the recipient is aware of something important. It’s often used in texting or informal conversations.
Example: “Just so you know, the meeting was rescheduled for next week.”
15. “Bear in mind”
“Bear in mind” is an informal alternative that conveys the same idea as “keep in mind” but with a slightly softer tone.
Example: “Bear in mind that the venue has changed for tonight’s party.”
Balanced Alternatives for Various Contexts
Some situations call for a middle ground between formal and casual tones. The following alternatives strike a balance and can be used in a variety of contexts.
16. “Please remember”
This alternative is polite and works well in both formal and casual settings. It is versatile, easy to use, and respectful.
Example: “Please remember to send the RSVP by tomorrow.”
17. “I’d like to remind you”
This phrase strikes a balance between formal and informal. It’s commonly used in both emails and face-to-face communication.
Example: “I’d like to remind you that we have a deadline coming up next week.”
18. “Keep in mind that”
This version of the phrase is flexible and appropriate for both formal and casual settings, though it’s still more conversational than the alternatives listed earlier.
Example: “Keep in mind that the parking lot can get crowded during the event.”
19. “It’s worth noting”
It’s worth noting” is another polite and neutral way to introduce important information that you want to emphasize.
Example: “It’s worth noting that there are multiple ways to approach the project.”
20. “Please be aware”
“Please be aware” is professional, polite, and slightly formal, making it a great alternative to “Please keep in mind” for more serious or official messages.
Example: “Please be aware that we are experiencing delays with shipping.”
Conclusion
Variety is an essential element of good communication. By exploring the many alternatives to the phrase “Please keep in mind,” you can ensure your messages remain fresh, polite, and appropriate for any context. Whether you’re sending a formal email to a client, texting a friend, or communicating with colleagues, the right phrasing can help you achieve a tone that fits the situation perfectly.
With the examples provided in this article, you now have a wide range of phrases to choose from, allowing you to adjust your language to suit the occasion, audience, and desired level of formality. Consider the tone you wish to convey and select the most fitting option to communicate your message politely and effectively.
Texting Examples:
- Just a heads-up, there’s a meeting at 2 PM today.
- Don’t forget to bring your ID to the event tonight!
- Just a reminder that the deadline is tomorrow.
- Make sure you remember to submit your homework.
- Keep in mind that we’re meeting at 5 PM sharp.
- Just so you know, the schedule has changed.
- Bear in mind that the store closes early today.
- Please remember to confirm your attendance for the event.
- I’d like to remind you about the project update tomorrow.
- Please be aware of the change in the delivery schedule.
- Kindly remember to RSVP before the event date.
