Introduction
Writing letters, whether formal or informal, requires attention to structure, tone, and etiquette. One common question that often arises is whether to place a comma after “Sincerely” in a letter.
The correct punctuation after a closing phrase such as “Sincerely” depends on the style guide you follow. In American English, a comma is typically used, while some British conventions omit it. This article will explore this rule in detail and provide various polite, professional, and casual alternatives to “Sincerely” that you can use in different contexts.
By the end of this guide, you’ll understand:
- Whether to place a comma after “Sincerely.”
- Different ways to close a letter based on tone and formality.
- How to choose the best closing phrase for your specific situation.
- 10 user-friendly texting alternatives to “Sincerely.”
Should You Put a Comma After “Sincerely” in a Letter?
The general rule in American English is:
✅ Yes, you should put a comma after “Sincerely” when closing a letter.
Example:
Sincerely,
John Doe
This rule applies to all common complimentary closings, such as:
- Best regards,
- Kind regards,
- Yours truly,
- Warm wishes,
The comma separates the closing phrase from the sender’s name. However, in British English, some styles do not require a comma after the closing phrase, particularly in modern business correspondence.
Exceptions and Variations
- Formal Business Letters (American English): Always use a comma.
- Emails: A comma is typically used but not always necessary in casual settings.
- British English (Modern Style): Some companies omit the comma entirely.
Alternatives to “Sincerely” Based on Context and Tone
Different situations call for different sign-offs. Below are categorized alternatives that you can use in formal, professional, and casual contexts.
1. Formal and Business Closings
These closings are best suited for professional communication, job applications, and official correspondence.
✅ Best regards, – A professional and commonly accepted alternative.
✅ Kind regards, – Slightly more personal but still professional.
✅ Yours faithfully, – Used when you do not know the recipient’s name (British English).
✅ Yours sincerely, – Used when addressing someone by name (British English).
✅ Respectfully, – A polished and deferential choice.
✅ With appreciation, – Ideal for thanking the recipient.
Example:
Dear Mr. Johnson,
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
Jane Smith
2. Friendly and Warm Closings
If you’re writing to a colleague, friend, or someone you have a friendly relationship with, these closings work well:
💡 Warm wishes, – Friendly and professional.
💡 All the best, – A good mix of casual and polite.
💡 Take care, – Shows concern and goodwill.
💡 Cheers, – More casual, popular in British English.
💡 With gratitude, – A great choice for expressing thanks.
Example:
Hey Sarah,
I appreciate all your help with the project! Let’s catch up soon.
Take care,
Mike
3. Casual and Personal Closings
For informal emails, texts, and messages to close friends, you can be even more relaxed:
🌟 Talk soon, – Implies future communication.
🌟 Later, – Very casual and relaxed.
🌟 XO, – Hugs and kisses, often used with close friends.
🌟 Love, – Reserved for family or very close friends.
🌟 See you soon, – Friendly and informal.
Example:
Hey Jake,
Let’s grab coffee this weekend!
See you soon,
Emily
How to Choose the Right Closing Phrase
Choosing the right closing depends on the relationship and tone of your letter. Consider the following:
1. Professional and Business Settings
Use Best regards or Kind regards for a neutral tone. If the communication is formal, go with Sincerely or Respectfully.
2. Friendly but Professional
For colleagues or acquaintances, Warm wishes or All the best work well.
3. Casual and Personal
For friends and family, closings like Take care, Cheers, or See you soon feel natural.
10 Texting-Friendly Alternatives to “Sincerely”
If you’re sending a text message, you likely won’t use “Sincerely.” Here are 10 casual alternatives that work better:
- TTYL – Talk to you later.
- Take care – Polite and friendly.
- Catch you soon – Implies a future conversation.
- Best – A short, simple closing.
- Later! – Very casual.
- See ya – Informal but friendly.
- Hugs! – Playful and affectionate.
- Stay awesome – Encouraging and positive.
- Peace – Relaxed and cool.
- Smiles! – Light and cheerful.
Final Thoughts
Whether you’re writing a formal business letter, a friendly email, or a quick text, choosing the right closing sets the tone for your message.
- Always use a comma after “Sincerely” in American English.
- Pick formal closings like Best regards for professional settings.
- Use warm closings like Take care for friendly conversations.
- Keep it short and casual in texts with Later! or TTYL.
A well-chosen closing phrase leaves a positive impression. Next time you’re writing a letter or message, you’ll have plenty of options to match the situation perfectly!
